We seem to live in a world filled with unpredictable risks: a banking crisis, potential Greek debt default, H1N1 flu, gulf oil spill, Icelandic volcano ash, terrorist attempts, etc. Many small and medium-sized businesses defer emergency preparedness planning because they are unable to find the handle to get started or they fear a bottomless pit of cost with no expected benefits. Doing nothing is a choice, but it is not the best choice.
Any firm can complete the first three steps of an emergency preparedness plan in less than one day: outline the potential risks, prioritize their likely impact and outline the required preparedness measures which would address the risks. Most potential risks are generic. The attached checklist can be modified to highlight any other risks.
The identified risks can be prioritized through a simple weighting scheme. For each risk, rank its probability of occurrence in the next 10 years as 1-5, with 5 being highest. For each risk, separately evaluate the potential human and property/asset risks from 1-5, with 5 being the highest damage. Calculate the potential impact as the probability score times the SUM of the human and property impacts. Sort the risks from high to low. There will be a natural division of scores that highlights your top 5-15 risks.
For each risk, determine what emergency preparedness steps are required. Most will be addressed by a small number of generic recovery steps.
- Shelter on-site for 4 hours, including emergency air supply.
- Shelter on-site for 16 hours, during threatening weather.
- Shelter on-site for 72 hours.
- Quickly evacuate building and account for occupants.
- Activate emergency communications plan/alternate command authority structure.
- Activate emergency business recovery plan
- Activate long-term quarantine plan.
- Other specialized recovery steps.
Once these first three steps have been completed, progress can begin on developing the recovery plans, including any immediate action steps that can be taken to reduce the risks or impacts of high potential impact threats.
Emergency preparedness is a major investment. Getting started is the most important step.
| Group | No. | Risks |
| Brand | 1 | Key executive or representative incident |
| Brand | 2 | Product recall – safety, functional problems |
| Brand | 3 | Public relations crisis, fraud, suppliers, legal, political |
| Hazard | 4 | Biological – plague, insects, animals, malaria, anthrax, terror |
| Hazard | 5 | Chemical – on-site, storage, warehouse, adjacent, terrorist, gas leak |
| Hazard | 6 | Communicable disease – long-term impact (Avian flu, H1N1 flu) |
| Hazard | 7 | Explosion – natural gas, terror, plane, truck, car |
| Hazard | 8 | Fire – on-site, garage, storage, adjacent, roads, utilities |
| Hazard | 9 | Local accident, making buildings inaccessible for 30 days+ |
| Hazard | 10 | Nuclear accident, truck, terror, bomb, other radiation release |
| IT | 11 | Computer virus or malware infection, major |
| IT | 12 | Major internet access failure for more than 1 day |
| IT | 13 | Servers and co-location servers destroyed, restart |
| Natural | 14 | Earthquake – structural damage, fire, water, utility damage |
| Natural | 15 | Flood – on-site, nearby, preventing access |
| Natural | 16 | Severe winter storm, ice, heavy snow |
| Natural | 17 | Tornado, high wind storm, hurricane, hail storm, lightning |
| Personal | 18 | Armed threat, violence, hostage, robbery, escapee – nearby |
| Personal | 19 | Civil disturb, riot, war, occupation – on-site, nearby, country |
| Supply | 20 | Bank, fin system, invest failure, long-term recession |
| Supply | 21 | Critical supplier, shipper, facility or resource failure |
| Supply | 22 | Labor supply disruption |
| Transport | 23 | Major loss of staff due to travel accident |
| Transport | 24 | Major transportation interruption – road, train, air or ship |
| Transport | 25 | National travel emergency requiring alternate travel |
| Transport | 26 | Vehicles – collision, liability |
| Utility | 27 | Communications, utility service interruption |
| Utility | 28 | Long-term electrical power outage |
| Utility | 29 | Safe drinking water failure |